Wednesday
Sep062017

Hurricane Irma Update

Below is a copy of the email sent to all residents on our Google Group distribution list.

September 6, 2017 10AM‚Äč

Ladies & Gentlemen:

A decision needs to be made by each of you and that decision needs to be made now. Hurricane Irma, by all appearances, will make landfall late in the day this Sunday and estimates indicate it will move Northward throughout the early part of next week. All of Florida will be impacted in some way.

If you have decided to stay in Spruce Creek during the event, the following information will be important to you. If you have decided to leave in search of a more benign environment, go now. Do not wait. Those on the fence should pick the latter option and leave now. This is not the time for indecision. 

Special Needs Sheltering

If you are staying but you might need to consider a special needs shelter, register now and do so as follows:

1. Log in to Volusia.org
2. Click Emergency Management
3. Scroll down to Special Needs Shelter Program
4. Click Register
5. Fill out online form

The contact phone number for this program is 386-258-4088. Use the area code when dialing to ensure that the call goes through. 

Contact for well-check 

If you are staying and would like CERT to perform a check before or after the storm event, register with the POA office as follows:

1. Email office2@scpoa.com

2. Provide name and address of the place requiring a well-check

If you have a neighbor you are concerned about and feel they might benefit from this community service, make contact with them for permission and once obtained, send us the name and address.

Security and POA Staff Release

The Spruce Creek POA will utilize the same standard as Volusia County for thresholds indicating when office staff and Security personnel are sent home. That threshold is reached when a Hurricane Warning is issued; generally 36 hours before the event. At that point, the Incident Command Post (ICP) will open at the POA office and CERT members, Safety & Security, AAC, your POA Board representatives, and other volunteers will be on hand to man the North and South gates and monitor POA office phones (386-760-5884)or the Airport Manager’s phone (386-275-1894) for questions and concerns. 

Volunteer Sign-Up

If you are staying and would like to assist with the activities before and after the event, please indicate so by emailing your name, address, and phone number to:

office2@scpoa.com

Shelter in Place and Emergency Response

The POA office and the ICP will close and all member volunteers will be expected to be sheltered in place, at home, when wind gusts reach approximately 60 MPH prior to storm arrival. Both North and South gates will be open and unmanned at this time. If you have an emergency, call 911. Your community volunteers are not a replacement for formal emergency response. Please be aware that Volusia County Fire/Rescue and Port Orange Emergency Services may not be available during peak wind events. If that situation makes you uncomfortable, please leave now. 

Reopening of the POA Office and ICC

POA Board representatives will reopen the POA Office and the ICP after the storm event has passed and high-wind advisories indicate that peak gusts are below 39 MPH. At this time, the ICC will gather information, assess damage, and direct activities in order to accomplish the following in order of priority:

1. Assign North and South gate personnel
2. Clear roadways to ensure residential access for County and City Emergency Services vehicles
3. Clear hazards from residential structures to ensure safe egress 
4. Clear storm drains 
5. Perform well-checks as requested
6. Clear runway environment
7. Clear taxiway environment
8. Other tasks as needed

Please keep in mind, these activities are not intended to provide maintenance or to make repairs to personal property damaged by the hurricane. 

Stand Down and Return to Normal Operations

POA Board representatives will close the ICC and request a stand down once it is safe to allow employees back on site. 

The Spruce Creek Property Owner’s Association will, in all cases, use the storm threshold limits described by Volusia County for its actions with Association employees, contractors, and volunteers. 

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